Hi everyone!
Elections season has come around, so we are looking for some energetic AOII alumnae to serve on the Boston AOII Alumnae Chapter Executive Board for the 2016-2017 term. There are currently five open positions, but positions are flexible, and we are always looking for people to take on new roles and responsibilities, beyond what we already do. If you are interested in getting involved, please complete this short online form.
If you have any questions at all, please contact Sarah at bostonaoii@gmail.com.
The positions currently available are the following:
President – Serves as the official contact person of the chapter. Responds to chapter emails regarding membership and events. Sends email updates to chapter as needed. Attends 2017 AOII International Convention as the Chapter Delegate. Participates in Alumnae Network conference calls and remits Standards of Excellence award nomination to HQ.
Vice President –Assists President with duties above and other officer duties where needed, such as collaborating with collegiate chapters, alumnae membership outreach, recruiting, or educational programming. The Vice President also assists with organizing major fundraisers.
Programming Chair – Surveys the membership on programming requests for the upcoming year. Creates event calendar for the year. Sends Evites and creates Facebook events for each upcoming event, coordinates with venues, and verifies that there will be an officer present at each event.
Treasurer– Receives membership dues and updates Chapter Register accordingly. Creates budget for upcoming year and updates officers of status quarterly. Promotes chapter fundraising initiatives, such as Strike Out Arthritis and exam bags. Remits payment for dues and reimbursements. Fundraising will be especially important in 2017 as it is a Conventino year.
Secretary/MIF Chair/Communications – Sends correspondence to other AOII chapters that are celebrating milestones. Coordinates updates to chapter website and blog. Maintains Alumnae Chapter Facebook presence with updates, posts, and photos from chapter events. Records minutes for chapter meeting.
Here are some common questions and answers (but of course feel free to email us if anything else comes up!):
Q: I have a family and am involved in a number of other organizations. Is there a huge time commitment associated with being an officer?
A: We hold an officer kickoff meeting to collaborate on ideas for events and membership for the upcoming year. After that, most of our correspondence is via email (3-4 times a month) and a few conference calls. Most officers do not have any paperwork or reports to file.
Q: If I am an officer, do I have to attend every Alumnae Chapter event?
A: No, officers work together to make sure that there is always at least one officer to coordinate at the event.
Q: I haven’t served as an officer before, do I need to have prior experience
A: Definitely not! We are looking for women with new ideas on improving the chapter and experience for our members.
Q: What is the timeline for elections?
A: May 2, 6pm: Interested members complete interest form
May 2 – May 4: Elections Committee creates a slate
May 4 – May 11: Slate is distributed to all dues paying members and voted on at the Delta Chapter Alumnification ritual (May 4) or via absentee ballots electronically (the next week)
May 12 – 13: Votes are tallied, results are distributed to members, and officer transition begins
Q. I’m interested in a position, but nothing above stands out to me. What should I do?
A. Let us know! If you have a specific area you would like to pursue, positions can be appointed to capitalize on members’ individual strengths and chapter needs: collegiate relations, community service, suburban liaison, these are just a few examples of positions which can be created.
Q. Where do I complete the interest form again?
A. Right here! Or copy and paste the URL below into your web browser:
http://goo.gl/forms/b0B454sU1p